1. The Club shall be called Aphrodite Bowls Club (thereafter known as The Club) and all
members will be required to comply with a) the Constitution and b)Rules of the Club and c) Club code of Etiquette.
2. In the event of the club dissolving, for
any reason, current members will participate equally in any surplus assets to be distributed. Members will be jointly responsible for any deficit in the Club's funds, should that deficit have been incurred with proper authority and accounted for correctly
in accordance with the Club Rules. Should any expenditure in excess of 50.00 (fifty) euros be made without authority the person(s) making that expenditure shall be responsible. (See Rule 25).
A Full Bowling Member is a person who has been accepted as a member of the Club, has paid the bowling group membership fee and annual green fees to Theodorou Management. Full Bowling Members will be entitled to participate in all Bowling and Social activities
of the Club.
An Associate Bowling Member is a person who has been accepted as a member of the Club, has paid the bowling group membership fee and proportionate green
fees to Theodorou Management. Associate members will be entitled to participate in all Bowling and Social activities of the Club.
Only Full Bowling Members, and Associate
Bowling Members who have paid the bowling group membership fee and green fees to Theodorou Management for a minimum period of six continuous months, will be entitled to enter Club and National competitions.
A Social Member is a person who has been accepted as a member of the club having paid the Social Club Membership fee. Social Members will be entitled to participate in all Social activities of the Club.
Full Bowling and Associate Members will be entitled to vote on all matters affecting the Club at an Annual General Meeting (AGM) and Extraordinary General Meeting (EGM).
Social Members will be entitled to vote on all matters affecting Social activities of the Club at an AGM and EGM.
are allowed to bring visitors to functions arranged by the Club. Individual visitors are allowed to attend a maximum of 3 (three) social functions per year. In the event of a function being overbooked members will be given priority. All Club Members and their
visitors MUST sign the Visitors Book.
4. An Officer of the Club shall mean any occupant of the positions specified in the Constitution.
5. a) Full Bowling or Associate green fees are set by the Theodorou Management.
An annual club affiliation fee for all Members, will be determined by the elected committee and recommended for consideration at the AGM.
c) The committee will make
the appropriate applications and arrange for payment of the appropriate fees for Full Bowling and Associate Bowling Members to Bowls Cyprus, to be members of Bowls Cyprus.
Cessation of membership shall be a) by written or verbal notice to the Secretary or b) non-payment of fees by the due date.
7. Dress Code. Club Colours
shall be blue and white. The Club logo shall be on the Club shirts. Footwear; all players, Umpires and Markers must wear smooth soled, heel-less footwear on the green.
Dress; the dress for match days will
be as directed on the match Selection Notice. On Club days smart casual of any colour may be worn. Dress should not offend any Member and any violation may be raised with the Secretary or a Committee member.
8. Conduct of play. The game shall be played in a spirit of good sportsmanship and friendliness at all times and in accordance with the laws of the game as laid out in the current edition of the
Any Member/s of the club who decline to play with any other members of the Club, for any reason whatsoever, shall be required to express their opinions in
a personal appearance before the committee. Should those opinions not be acceptable to the committee, the member/s shall be required to resign, or failing to do so, be excluded from the Club.
9. Smoking and all drinks with the exception of water will be restricted to the veranda and the inside of the club house. Members are not allowed to bring their own food onto the premises or into the clubhouse.
10. Members must, at all times, observe and abide by the Code of Etiquette and Rules of the Club.
Club's Committee has collective responsibility for furthering the aims of the Club, handling the administration, financial management in co-operation with the Treasurer, promoting harmony on and off the green, and maintaining proper behaviour through the exercise
of the Disputes Procedure. The duties of the Officers of the committee will be published by the Secretary.The following Committee members will have the right to vote on all matters of club business, for the
good and benefit and running of the club: Club Captain, Club Secretary, Club Bowls Coordinator, Club Treasurer and Club Social Secretary. The Chairman will have the casting vote in all matters when required.
12. Members who comprise the Team selection panel, under the authority of the Club Captain, will be jointly responsible for selecting all teams and will have responsibility for choosing a' Captain of
the Day' for each match arranged, who will welcome the visiting team and look after all courtesies for the match.
Any member wishing to complain about team selection should express their viewpoint to the Club
Captain, but should NOT voice their opinion to other club members.
13. Bowls Cyprus delegates should individually or jointly keep the membership informed of any points
of interest at each meeting wherever necessary.
14. The club's summer and winter opening times will be defined by the Club Captain in consultation with
the Facility Owner, taking into account the views of the Members with regard to temperatures at different times of the year.
15. Bowling Members will have precedence
on the use of, and selection of rinks, on members' days. Should there be any spare capacity, pay and play bowlers will be allowed to use the spare rinks and/or be involved in members' roll-ups.
Rink selection is not permitted prior to the day of play, except for National Competitions.
Pay and play bowlers should have access to 1(one) rink wherever
possible, without disruption to Club matches.
16. The Committee Chairman, with one other nominated Committee Member, will act as an intermediary, and will take all
matters raised by the Committee or Membership relating to the facility, to the Facility Owner for a decision, and will report back to the membership with an answer.
members must NOT take matters into their own hands without first consulting the appropriate Committee Member. If they do, it will become a disciplinary matter.
Dates of all proposed fixtures and social events (for club members) to be held at the Club should be agreed first with the Club Captain and Social Secretary to ensure that there are no conflicting dates and are acceptable to the Facility Owner.
18. The Committee shall be free to co-opt any member as an additional or replacement volunteer for any of the working sub-groups, as necessary.
19. CLUB FINANCIAL MATTERS
ACCOUNTS. The elected Treasurer should present a brief summary of the Club accounts at each Committee
meeting stating the current income/expenditure/financial health of the Club. The summary should be posted with the Minutes for the attention of all Members.
All Club Members taking responsibility for any events involving collection of monies from other Members, should present to the Treasurer a brief summary of accounts, after the event, or monthly if on-going, stating money taken in/money paid out or surplus
and/or deficit to Club funds. The Club's Treasurer will be responsible for ensuring that RULE 2 is enforced.
AUDIT. Annual accounts should be audited by at least 2 (two)
other Members of the Club on every change of Treasurer, and at least once a year, before the AGM, when a balance sheet should be available for all Members at the meeting.
Access to the Club's funds, whether by cheque book or withdrawal from the account should have a minimum of 2 (two) signatures, one being the Club Secretary, one the Club Treasurer and another the Club President.
a) Informal procedure- On taking note of, or being informed of, a breach of the Club Rules
or inappropriate behaviour by any Member(s) within a match, the Skip (on the rink) should be the person to resolve the matter. Failing a resolution the Chairperson will meet with the person(s) involved and, through discussion will endeavour to resolve the
matter. However, failing this the Chairperson will submit a written report of the discussion to the Club Committee who will decide whether the matter needs to be taken further. A formal record of this decision is to be kept and lodged with the Secretary. In
the absence of the Chairperson the Club Captain will follow the above procedure.
b) Formal procedure - If the Club Committee decides to pursue the dispute, 3 (three) Club
Members are to be seconded onto a working group to deal with the dispute. The duties of this working group will be to investigate the matter further and seek to reach a satisfactory conclusion. The investigation may involve additional discussions with the
person(s) involved and/or members who may have something constructive to contribute. In the event of a decision not being reached the Club President will be invited to arbitrate. Detailed records will be kept and lodged with the Secretary as a permanent record.
1. No further action
Minor infringements, agreed by the Committee, (of Rules etc) will result in a fine of 5 euros.
3. Suspension from all Club competitions for a period to be stipulated
by the Committee.
4. Suspension from the Club and its activities for a period to be stipulated by the Committee.
5. Expulsion from the Club with immediate effect.
With the exception of (5) the decision must be communicated in writing to
the member(s) concerned, and, if accepted, the matter must be considered closed. In the event that the member(s) do not accept the decision or if the decision is expulsion, the Committee must call an EGM as soon as possible in the context of notice requirements
so that Members may decide. At the EGM the records of the Committee will be presented as justification for the penalty decided upon.